Corporate Conference Coordinator
Location: Baltimore, Maryland
The main function of this position is to promote the visibility of Jhpiego by coordinating logistics for domestic and international public health conferences and special events.
Responsibilities:
- Develop an annual plan for conference attendance that will enhance Jhpiego’s visibility, strengthen its corporate outreach efforts, and demonstrate its accomplishments to multiple audiences. Update the plan quarterly.
- Work with the Director of Communications and Public Affairs as well as Finance to manage the FY conference and special events budget
- Manage the logistics surrounding the Jhpiego exhibit for conference including registration, shipping, setup and return.
- Draft and submit Jhpiego’s booth description and print ads for final conference programs
- Manage the planning for exhibits materials including displays, collateral material and giveaways
- Track and promote Jhpiego staff presentations and posters at conferences
- Manage the planning and promotion of special events, when needed
- Coordinate the scheduling of Jhpiego staff to work at the booth during conference hours
- When necessary, represent Jhpiego at domestic and international public health conferences
- Prepare trip reports after each event
- Provide recommendations regarding creative improvements to boost the presentation of Jhpiego materials and to increase traffic/attendance while achieving marketing objectives.
- Develop, write, edit and coordinate for approval: narratives, fact sheets, brochures, posters and other promotional materials for the exhibit program
- Manage compilation and distribution of Jhpiego information folders
- Manage the process for obtaining giveaways including identification of options, obtaining samples, comparing prices and placing orders
- Maintain and update the inventory of manuals, giveaways, handouts
- Maintain inventory of display hardware and graphics
- Manage the exhibit graphic design process ensuring the continuity of the Jhpiego branding scheme
- Write content for press releases, presentations, articles and web materials
- Manage and update Jhpiego presentation deck
Required Qualifications:
- Interest in public affairs and marketing communications
- Ability to travel domestically and internationally
- Demonstrates proficient knowledge in the Microsoft Office Suite (Word, PowerPoint, Excel), Outlook
- Strong writing and editing skills
- Demonstrates high degree of decision making and problem solving abilities
- Possesses strong event design and management abilities as well as attention to detail
- Possesses ability to handle budgets and produce within these set parameters
- Exhibits excellent interpersonal, verbal and written communication skills, a high level of organization and ability to balance competing priorities
- Self-starting capabilities and someone comfortable with qualitative and quantitative evaluation
- Bachelors degree in a relevant field of study
- 2+ years relevant work experience
Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.
Send resumes to Human Resources. For further information about Jhpiego, visit our Web site
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
JHU is an Affirmative Action/Equal Opportunity Employer
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