Financial Administrator
Location: Baltimore, Maryland
Provides business, financial, and operations management information of a strategic nature to
proposal efforts, including interpretation, financial modeling and analysis, general business administration,
and proposal pricing strategies.
Serves as Cost Application/Proposal Manager for donor-funded initiatives worldwide. Reviews
RFAs, RFPs, RFTOPs, etc. and prepares compliant, complex price proposals. Ensures receipt of and integrates
required cost application/proposal information from partners/subs.
Responsibilities Include:
- Work closely with Business
Development and the Contracts Division to obtain the
documents required to set up and maintain accounts in the
various financial systems
- Set up and maintain CUFS accounts
for all awards, grants, and contracts, populating all
appropriate fields and using a consistent naming structure
- Update CUFS budget with annual workplan
budget information
- Update CUFS with contract
modifications, as appropriate
- Set up and maintain JFIRS accounts (or other financial system in existence if not JFIRS)
for all awards, grants, and contracts, populating all
appropriate files and using a consistent naming structure
- Update JFIRS, or other financial system in existence if not JFIRS
- Work closely with the COE finance team and JHU and coordinate the timely preparation and submission of sponsor required financial reports and invoices with the JHU
Controller’s Office of Research Accounting
- Timely reconcile the SF269 and
SF272 reporting on the Letter of Credit awards, grants, and
contracts
- Responsible for analyzing and
implementing financial reporting and invoices requirements
for non Letter of Credit awards, grants, and contracts
- For those reports and invoices done in-house at Jhpiego (typically non Letter of Credit awards, grants, and contracts):
- Timely invoice in compliance
with award, grant, or contract document (after ensuring
deliverables have been met)
- Timely prepare sponsor required
financial reports and analyze results in report. Review
with Program Officers and Senior Finance Managers before
submitting to sponsor
- Ensure timely delivery and receipt
of sponsor’s reports and invoices in compliance with award,
grant, and contract terms and conditions
- Setup and maintain a status report
of invoices and payments; identifying delays to the
appropriate Senior Finance Manager, Center of Excellence
Director, and Country Director
- Prepare ad hoc financial reports
for use by the Center of Excellence Directors and Senior
Finance Managers
- Provide ad hoc reporting for large
awards with multiple area-orgs
- Participate in business
development and strategic planning for assigned area-orgs
- Assist the BD Finance Team in
developing budgets and budget narratives for potential
sponsored awards, grants and contracts as needed
- Assist the Senior Finance Managers
in analyzing and reviewing all programs/awards/projects on a
monthly basis to ensure accuracy of financial information
and financial status. Assist them in determining levels of
effort to date and projections
- Provide the required financial information in support of the budgeting processes related to the JHU five-year plan as well as with non-sponsored & indirect rate accounts.
- Provide guidance regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as other administrative rules, cost principles and regulations under OMB, CFR
and FAR guidelines
- Recommend improvements to global
financial policies and procedures
- Keep abreast of laws and regulations that apply to your field of professional expertise to maintain up-to-date compliance
Required Qualifications:
- Bachelors degree in Finance,
Accounting, Business, or equivalent experience
- Five years of financial or cost
management experience, preferably in support of
international development program operations
- Intermediate knowledge of US government cost principles, GAAP accounting rules, and grant/contract management
- Intermediate knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required. Packages include: Microsoft Outlook, Access, Excel and Word plus university-specific accounting & reporting packages.
- Experience in international /
global organizations
- Ability to exchange non-routine
information using tact and persuasion as appropriate,
requiring excellent oral and written communication skills
- Demonstrated ability to
effectively manage several major activities simultaneously
- Ability to comply with deadlines
Knowledge:
- Intermediate understanding and interpretation of OMB, CFRs
and FAR
- Strong understanding of the
difference between contracts and cooperative agreements and
their relevant terms and conditions
- Strong knowledge of JHU accounting
policies and procedures
- Ability to create proposal budgets
for diverse donors/sponsors
- Strong business acumen
Abilities/Skills:
- Perform technical work while still focusing on “big picture” issues,
- Create complex proposal budgets for diverse donors/sponsors,
- Work on simultaneous projects,
- Work independently,
- Exercise independent judgment,
- Work in an unstructured environment, and
- Work on simultaneous projects.
- Excellent time management skills
Preferred Qualifications:
- Masters degree in Finance,
Accounting, Business, or equivalent experience
- CPA, or foreign equivalent
- Foreign language competency, preferably in French or Spanish
- Advanced skills in all Microsoft Office applications
- Advanced understanding and interpretation of OMB, CFRs
and FAR
- Advanced understanding of the
difference between contracts and cooperative agreements and
their relevant terms and conditions
- Advanced knowledge of JHU
accounting policies and procedures
- Field Experience in developing countries
Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.
Send resumes to Human Resources. For further information about Jhpiego, visit our Web site
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
JHU is an Affirmative Action/Equal Opportunity Employer
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